Call for 2019 Session Proposals

The 2019 North Carolina Planning Conference Committee is excited to announce that Session Proposals are now being accepted. We encourage session organizers to contribute expertise and share new practices, trends, challenges, and solutions that are shaping planning today at the conference. This year’s conference theme is: Envisioning Opportunity in the Face of…

Session Submission Information (please note changes this year)

  • Sessions are due no later than Friday, May 24, 2019. No extensions or exceptions will be made.
  • All sessions must be submitted using our new online proposal submission platform (Submittable) at
  • You will be required to create a free account on Submittable in order to submit a proposal.
  • The Conference Planning Committee will be accepting sessions on a “rolling basis” meaning that the committee reserves the right to accept and inform submitters their proposal has been accepted starting when the first proposals are submitted.
  • Session proposals will not be accepted unless all required information has been completed. You can find more information in “How to Submit a Proposal” listed below.
  • Session proposals are reviewed based upon the following criteria: quality of the program proposal; contribution to the mission of the Chapter; content of program goals & outcomes; program delivery style; creativity.
  • All General Sessions are scheduled in 75 minute increments.
  • Mobile Workshops must be at least 1 hour in length and we recommend no longer than 3 hours maximum.
  • Complete Lightning Round Sessions may have up to 4 mini-presentations that are assembled into a combined session of 75 minutes (15 minutes per topic, 1 speaker per topic).
  • We CANNOT guarantee specific dates and time slots if your session / mobile workshop is selected. The Conference Committee reserves the right to schedule sessions on any available date/time slot in the conference program. Session organizers will have the opportunity to accept or decline their assigned time slot.
  • Most session rooms will be in a classroom format. Additional set-ups can be requested but are not guaranteed.
  • Kara M. Louise will be coordinating all sessions and is the primary contact for the conference. Proposers will be able to communicate directly with Kara via our session proposal submittal platform.

Speaker Guidelines

  • Speakers must register for the conference unless they only attend the session in which they are participating and will not be attending other conference functions. No speaker discounts are available.
  • All speakers who will attend sessions other than their own and conference events MUST pay regular registration fees.
  • Speakers are not allowed to present in more than two (2) sessions (as a professional courtesy).
  • Proposer/Organizer is required to be present as a Speaker or Moderator of the Session they propose.
  • Speakers will be provided with a laptop, tabletop podium, wired microphone, screen, projector, presentation remote, and presenter table with four chairs (no additional microphones) in each of the session rooms. Additional equipment can be requested but is not guaranteed.

How to Submit a Proposal

Session organizers will need to provide the following information when submitting a proposal:

  • Session Title: Choose a title that catches the audience’s attention and please don’t make it too long.  
  • Planning Topic: Determine the appropriate subject matter from our menu of options. The Conference Planning Committee strives to provide a balanced conference program for our guests.  
  • Session Summary – Provide a BRIEF three sentence (maximum) summary, no more that 60 words, of the proposed session. This summary will be used to prepare the conference program description.
  • Detailed Description: The description should be no more than 350 words and accurately depict the content of your session and the learning objectives to attract the appropriate audience. Proposals should consider ways for sessions to be engaging, interactive, and hands-on, and consider real world scenarios to walk participants through the application of an idea or tool. Please do not use bullet points. Draft your description in narrative form. 
  • Speakers: Include a complete list of confirmed speakers. We highly suggest recruiting a representative panel. Avoid choosing all the speakers from the same organization, and try to include a mix of panelists in the public sector, private sector, nonprofit sector and academia. The following information is required for each speaker:

Speaker Name: Including any professional designations if applicable (AICP, PP, PhD, PP, RLA., etc.) Speaker Agency/Company

Speaker Address

Speaker Telephone

Speaker Email

Speaker Biography: Narrative of 100- 200 words written in the 3rd person that includes the speaker’s current position, professional credentials, education and 2-3 sentences describing the speaker’s expertise in the subject matter. DO NOT submit resumes or bulleted lists.