Request for Proposals: Future Land Use Map for the City of Fayetteville – Fayetteville, NC | 1.3.19

Name of Organization: City of Fayetteville

Website: https://fayettevillenc.gov/government/city-departments/finance/purchasing/bid-opportunities

Fayetteville, North Carolina

Name of RFP: Future Land Use Map for the City of Fayetteville

RFP Details / Description

Project Description:

The City of Fayetteville seeks proposals from qualified consultants to develop a
collective updated and all-inclusive Future Land Use Map. The work will consist of updating the Future Land Use Map based on the review of 13 area plans that were analyzed by Benchmark Planning and to consolidate and incorporate their plan assessment information into a Comprehensive Plan Map and related text (Plan Map). The Plan Map is to be designed to expand to and be focus amendable, to include future data and study areas.

The City expects the consultant to provide a full range of professional services to update the Land Use Map and develop a detailed plan that incorporates existing vision and guidance for development within the City of Fayetteville.

Project Budget:
The City of Fayetteville City Council has dedicated 2017/2018 Fiscal Year funding to this project; therefore, the funds must be encumbered no later than June 30, 2019.
Proposals shall include, but not be limited to the following:

  • Provide a fixed fee proposal to provide services herein described
  • Include travel expenses and any other related cost

Project Schedule:

Taurus Freeman, Planning & Zoning Divisional Manager, will supervise the completion of the project. The execution of the contract for the work is due no later
than February 15, 2019. The Schedule and Scope of Work for the project will be
included in the contract.

The consultant team will submit a draft document to the City no later than May 15, 2019, and a final document to the City no later than June 14, 2019. Due to the funding source, a quick turn-around is required. The following proposed schedule is to provide guidance of the project:

RFP Distribution: December 14, 2018
Submittal Deadline: January 22, 2019
Contract Awarded: February 1, 2019
Meeting with Staff: First week of February 2019
Meeting with Staff: During the month of April 2019
Draft Document: May 15, 2019
Presentation to Planning Commission: May 20, 2019
Final Document: June 14, 2019
Presentation to Council: June 24, 2019

Project Scope of Work:
The intent of the scope of work is to guide the consultant, but flexibility, innovation and creativity from the consultant is encouraged.

The consultant team will review the analysis of the 13 plans and include the 2010 Land Use Plan and the 2030 Growth Vision Plan, as well as various other area studies as time allows.

The consultant team will implement methods of soliciting City Staff and/or public input to the following:

  • Ensure the Future Land Use Map includes elements from past area studies including the analysis prepared by Benchmark Planning.
  • Create guidelines that enable the City to make decisions based on the adopted Future Land Use Map.
  • Create a schedule for the project;
  • Develop, monitor, and coordinate project activities, as well as plan and prepare for each major step in the plan development process;
  • Ensure all project activities are performed in a timely manner and resources are managed efficiently;
  • Conduct strategic planning meetings with the City staff and other key stakeholders to discuss and identify goals and objectives for the plan;
  • Provide agendas for and lead discussions during review meetings and at a minimum:
    • include one meeting at the beginning of the project, a 40 raft completion and another when the draft document is complete;
    • present the draft document to the Planning Commission; and
    • present the final document to the City Council.
  • Create a Future Land Use Map, which shall be presented in a clear, understandable format and provided in a PDF file and WORD document, including all illustrations, drawings, and photographs.

PROPOSAL REQUIREMENTS

RFP package is to include:

  • Introductory cover letter
  • Five (5) bound copies mailed to:Attn: Kimberly Toon, Purchasing Manager, 433 Hay Street, Fayetteville, NC 28301
  • Digital copy emailed to: ktoon@ci.fay.nc.us

Consultant background and qualifications to include, but not limited to the following:

  • Location of company headquarters and local office;
  • State of incorporation and/or registration to include DUNS number and Federal Employer Identification number
  • Person authorized to enter into a contract to include: name, title, phone number, address, email, etc.
  • Identify and provide details of team members who would be assigned to the project; include their roles and responsibilities for key components of the project; and/or
  • Examples of relevant work to include references.

Project Approach to include, but not limited to the following:

  • Narrative of how you intend to approach this planning effort and why you believe this approach will be most beneficial;
  • Outline of services to be provided to include schedule to perform tasks;
  • Specify deliverables and timeline for delivery;
  • All-inclusive fee for the project including details of billing procedures; and/or
  • Summary of why you should be selected.

PROPOSAL EVALUATION

The City will evaluate all proposals and will award a contract based on the following:

  • Qualifications, experience, and past performance of the consultant in delivering comparable services;
  • References with contact information for similar services prepared for other similar government agencies;
  • Understanding of project requirements, expectations, and scope;
  • Proposed approach to completing scope of work; and
  • Proposed schedule to complete the project and ability to complete the project on time and within the established budget.

How to Submit a Proposal:

PROPOSAL SUBMISSIONS
All questions should be directed to Kimberly Toon, Purchasing Manager, via email no later than December 27, 2018 at ktoon@ci.fay.nc.us. Responses will be also be provided via email.Proposals must be received by the City of Fayetteville Purchasing Office, 433 Hay Street, Fayetteville, North Carolina 28301, no later than 5:00 pm on January 22, 2019. Proposals should be mailed, delivered in person or by express mail to 433 Hay Street, Fayetteville, NC 28301, and an electronic copy is required to be directed to the aforementioned email address.

The City will not consider late proposals.

The City will distribute written clarification or modifications regarding addendums to
the primary point of contact.

In the event of receiving inadequate proposals, the City will solicit additional firms to
respond.

Skills

Posted on

January 3, 2019

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