American Planning Association
North Carolina Chapter
Four-Year Plan for Chapter Work and Development (2018-2022)
The following document is intended to guide the work plan and development of the North Carolina Chapter of the American Planning Association over the next four years, beginning in January of 2018. The purpose of the plan is to identify priorities and set the strategic direction for the many activities and initiatives undertaken by the Chapter and its committees, both ongoing and new. The North Carolina Chapter (APA-NC) has a long history of undertaking strategic plans, and past plans have helped create many initiatives, some of which remain ongoing and relevant to the Chapter’s mission. The most recent strategic plan covered a three year time period from 2014 – 2017. Consistent with recently-adopted guidance from the Chapter President’s Council, this plan has a four year time horizon, corresponding to the four year staged term of the Chapter President. In order to keep the plan up to date and relevant, it will be revisited and updated on a two year cycle, with each update conducted during the first year of the new Chapter President’s term. This way, each new President has the opportunity to lead the Chapter through the update process.
Long-range planning is now a required activity for all APA chapters under the recently-adopted Chapter Performance Criteria. Chapters must plan both their work plan and their development as a chapter over a four- to five-year time horizon to remain in good standing with APA national. Historically, APA-NC has used an annual work plan in conjunction with a longer-range strategic plan. In constructing a long-range plan, because the potential activities of the chapter are limitless, the identification of strategic priorities can provide focus for an achievable scope of work.
The creation of the plan was initiated at the annual retreat of the APA-NC Executive Committee. Held on August 18, the bulk of the retreat agenda was devoted to a brainstorming session to generate ideas for an updated mission statement and identify strategic priorities to form the foundation of a long-range work plan. The discussion was facilitated by planning consultant and landscape architect Rodney Swink. Key words for the mission statement were discussed, and three strategic priorities were identified. The three strategic priorities are described in detail in a subsequent section.
The Chapter President and consultant worked to take the three priorities and identify specific initiatives and activities to implement each one. Roles and responsibilities, including existing committees, are clearly defined. Five potential mission statements and a detailed outline were circulated to the Executive Committee for review and comment. These same documents with revisions were presented to attendees at the annual Chapter Meeting in Greenville for feedback. Based on this input, a new mission statement was crafted incorporating the best ideas from several options. This mission statement and a final outline were presented to the executive committee at their October meeting. Having received the endorsement of the committee, the outline was fleshed out to form this report, which was adopted by the Committee by unanimous vote at their December meeting.
2014 – 2017 Strategic Plan
The prior strategic plan, which is scheduled to sunset this year, launched two new initiatives: Planning for Prosperity (PfP) and a Chapter-level CPAT program (Planning Assistance Resource Team, or PART). PfP has held several high-profile events around the state covering the preferences of the millennial generation, small-scale manufacturing, and farm-to-table economics. PART successfully completed one assignment but became dormant due to insufficient resources. It is set to relaunch as NCPAT in 2018 with its own committee. Other successful efforts from the strategic plan included greater leveraging of Great Places in NC and landing two Plan4Health grants to fund health-focused planning work by the Centralina Council of Governments.
APA-NC has long had a statement of purposes that has served as the mission statement for the Chapter. While comprehensive, this purpose statement is too long to commit to memory, and therefore has not been widely used at meetings or during presentations. The current statement of purposes, which remains unchanged, is as follows:
The purposes of the Chapter are to facilitate the individual participation of members of the American Planning Association in the affairs of the Association and to further the purposes of the Association in North Carolina. The purposes of this Chapter shall be to:
- provide leadership in the development of sound planning policies and practices in North Carolina;
- provide continuing planning education to foster the growth of professional planners’ knowledge and skills;
- foster the growth of professional identity;
- increase awareness of the planning process, the planning profession and the benefits that both can bring to the citizens of North Carolina, and
- advance the art and science of planning within the Chapter area.
Desiring a short and memorable mission statement that can be more easily memorized and used as a touchstone for the Chapter’s work, the Executive Committee took on the task of crafting a new Mission Statement at the August retreat. The following mission statement was refined through input from the from the Executive Committee and participants at the annual Chapter Meeting, and was adopted at the Executive Committee meeting on October 13.
APA-NC promotes equitable, healthy, and prosperous communities across North Carolina through professional planning leadership, advocacy, and education.
Ongoing Initiatives that Support the Mission
In addition to new priorities and initiatives described later in this plan, the Executive Committee has committed to continuing the following ongoing initiatives and programs for the next two years. While each initiative remains relevant, there are opportunities to align them with the strategic priorities presented in the next section.
Great Places in North Carolina
The NC chapter launched the first chapter-level Great Places programs in 2011 and it has been a source of positive impact each year. By awarding communities for the end result of creating a “great place,” the initiative is able to highlight the good that the planning profession does, from building rehabilitations to placemaking to the transformations of main streets and downtowns.
While the program remains successful, it must continue to refresh itself to maintain momentum by recognizing new places and categories. The Great Main Street and Main Street in the Making categories are mainstay awards that work for communities of all sizes. Rotating categories for greenways, public spaces, and places for healthy living have recently brought a variety of new communities to the initiative. In fact, Pitt County, which won the NC Great Place for Healthy Living award in 2016, won a national Great Places award in 2017.
Future awards should give weight to communities that can highlight ways their places further the chapter mission, ongoing initiatives, and the strategic themes described below. For example, applicants could highlight how their places promote healthy living, or have shown resilience in the face of adverse events. The Great Transformation category, added in 2017, could help highlight these stories.
Plan4Health NC started from an APA program designed to leverage planner’s roles as collaborators and conveners to improve public health outcomes in communities throughout the nation. Two grants funded: placed-based work in Charlotte by the Centralina Council of Governments (2015 – 2017); and statewide capacity building efforts (2017).
In the original, grant-funded 6 months of the Planners4Health project, APA-NC established goals in five categories of activities:
- APA-NC Presence/Framework: create a standing steering committee, sessions at state conference, Great Places-Healthy Community Category, professional recognition, participation in the Healthy Communities Collaborative, APA-NC website content, and newsletter articles and blogs.
- Statewide Partnerships/Collaboration: APA-NC and APHA joint activities and chapter dues, identification of local leaders and activities, regional workshops and technical assistance, development of common language and goals, and statewide collaborative.
- Resource Development: NC version of the Tale of Two Zip Codes Video, statewide health and social determinants of health mapping, topic-based toolkits, presentation slide decks, and one-pagers.
- Marketing Efforts: official name and logo, newsletter articles and blogposts, Carolina Planning Journal, presentations at conferences, social media, and website development.
- Conferences/Stakeholder Roundtable: conduct the assessment checklist, regional roundtables, online survey, presentations at national and state conferences, and Planning for Healthy Communities Conference.
Plan4Health NC launched in 2017 as a chapter initiative with a standing steering committee, going beyond place-based projects to bring a broader health focus to APA-NC. Over the next three years this steering committee will continue the activities listed above with a focus on resource development and strengthening relationships with partnering organizations.
North Carolina Planning Assistance Team (NCPAT)
NCPAT is a program that provides highly-qualified, low-cost planning expertise to communities in North Carolina that lack resources to tackle small-scale and technical planning challenges. The chapter began the program in 2013, as the Planning Assistance Resource Team (PART). In 2017, the APA-NC executive committee decided to reestablish this program as the improved NCPAT.
NCPAT will encourage qualified planners and members of allied professions to volunteer their time to support local governments, development associations, non-profit organizations, and tribal governments in the state. These local organizations will be encouraged to submit technical questions or topics to the chapter’s NCPAT committee on a rolling basis throughout the year. The NCPAT committee will select which requests will be met with NCPAT support, and the NCPAT committee will identify a few professionals from a pool of volunteers who best fit the nature of the technical request.
In addition to a rolling solicitation for technical assistance requests, the NCPAT committee will work with the annual conference host committee to identify opportunities for NCPAT assistance during the conference. Opportunities may include a hands-on activity in the conference host community, or it may allow for NCPAT volunteers to travel to a community nearby the conference. The goal is to host two NCPAT events annually, including an event coordinated with the conference.
NCPAT panel volunteers will be responsible for documenting their recommendations and delivering presentations to the community hosting the NCPAT team. Host communities will support the volunteers by paying for travel expenses. Otherwise, the NCPAT team members will not receive any payment or honorarium for their technical assistance.
During the 2017 annual planning conference, a small group of planners convened to discuss options for the NCPAT program. Planners discussed ongoing needs in Eastern North Carolina in the wake of Hurricane Matthew. NCPAT will continue outreach to state emergency management experts to explore options for NCPAT to support communities impacted by Hurricane Matthew. The group of planners also discussed the idea of coordinating an NCPAT event with the annual conference. In 2018, the NCPAT committee will focus efforts to hosting a NCPAT event near Winston-Salem (host city for the 2018 conference).
The NCPAT committee has been formed, and committee co-chairs Lauren Blackburn and Dick Hails will deploy a survey to solicit requests for technical assistance from communities and organizations in the state. The committee will advise the NCPAT program in 2018 and 2019 until the program is institutionalized as part of other state chapter programs. NCPAT will work with the APA-NC Section Leaders and the Professional Development committee to sustain the program beyond the first 2 years (2018-2019).
Planning for Prosperity
A key initiative from the 2014 – 2017 Strategic Plan, Planning for Prosperity was conceived in response to the great recession and the changing political environment in NC. The focus of this program is on the intersection of economics and community planning, which remains relevant to the chapter mission and provides a unifying theme for regional and statewide event programming.
The goal of the program is to provide one major program per year based on a relevant theme.
Other Ongoing Programs Supporting the Mission
Regular interactions between the Chapter and its membership are dependent on the work of several Chapter Committees. These committees provide information, recognition and training for planners.
The Communications Committee connects the members of the Chapter with newsletters, the Chapter web site, blogs and email contacts.
The Awards Committee administers the Marvin Collins Awards program and guides a jury in the recognitions of high quality planning projects.
The Sections Committee brings planning activities and training closer to the planners throughout the State. Planner who may not be able to travel to the State or National conferences can meet closer to home.
Young Planners Group
The Young Planners Group focuses on encouraging new membership and retention of newly graduated planners. The Committee attempts to form social and mentoring connections among emerging planners.